CoinsPaid offers ready-to-use crypto payment solutions tailored to business’ every need. Standing at the forefront of mass adoption, our products help businesses gear up for the new era of digital assets. We showed a tremendous growth in terms of transactions and volumes since 2019 and in 2023 were marked by Forbes as the "Best Crypto Payment Gateway for High-Volume Transactions".

Headquartered in Estonia and having 3 international hubs, we are still a remote-first company with employees working from 30+ countries around the world. At CoinsPaid, we are passionate about crypto, fintech and are putting great effort into building a team that will get the world ready for every-day crypto use. If these feel close to you - give us a shout!

We are looking for a highly skilled and proactive Senior HR Ops Specialist to join our team. In this role, you will take ownership of structuring and optimizing HR administrative processes, ensuring seamless operations across multiple legal entities, and building efficient workflows. This is a key position for someone who thrives on creating order out of complexity and is passionate about delivering excellence in HR administration

Responsibilities:

— Process Optimization: Design, implement, and continuously improve HR admin processes to ensure accuracy, efficiency, and compliance

Compliance and Legal Setup:

Oversee the setup of new legal entities, ensuring compliance with relevant labor laws and regulations

Identify, establish, and manage partnerships with external service providers in different countries to support local compliance and HR operations, building efficient processes for collaboration

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Data and Documentation Management:

Maintain accurate and up-to-date employee records, including personal files, contracts, and other documentation

Ensure compliance with data protection and confidentiality standards

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Manage HR databases and HRIS systems, ensuring data integrity and consistency

— Audits and Reporting: Support audits and compliance activities, ensuring adherence to internal and external requirements

— Coordination of HR Operations: Oversee administrative tasks related to HR events, activities, and projects, ensuring smooth execution

Requirements:

— Proven experience in HR administration, with a focus on process design and optimization

— Strong understanding of compliance, legal entity setup processes, and building partnerships with external service providers

— Experience with HRIS systems and database management

— Excellent organizational and problem-solving skills with the ability to manage multiple tasks and projects effectively

— A proactive and solutions-oriented mindset, capable of identifying opportunities for improvement and driving change

— Attention to detail and a high level of accuracy in documentation and reporting

— Good level of spoken and written English and Russian; knowledge of local labor laws in multiple jurisdictions is a plus

— Knowledge of Estonian labor law is a big plus